FAQs

EXHIBITOR FAQS

Below find answers to frequently asked questions from confirmed exhibitors. If you’re interested in exhibiting, click here for answers to other general show questions, too

 

  1. HOW DO I ORDER ADDITIONAL FURNISHINGS OR EQUIPMENT FOR MY BOOTH | SET-UP MANUAL ACCESS?
    Please click here to access the complete exhibitor set-up manual from Freeman, our show decorator. They are your one-stop show for all of the items you may need.  If you still need help, you can reach them by email at FreemanLasVegasES@Freeman.com or by phone at 702-579-1700
     
  2. IS THERE ANY BENEFIT TO RENTING A SLEEK NEW STRETCH FABRIC BOOTH?
    YES!  In addition to the eye-grabbing high-resolution graphics this option provides, these graphics are YOURS to keep. What does that mean?  Quite simply, you can re-use them over and over at future WWIN shows and would only need to rent the frame! 
     
  3. WHEN CAN I START SETTING UP MY BOOTH?
    Exhibitor Move-In runs from NOON to 8:00 p.m. on Saturday, February 1st and resumes at 8:00 a.m. on Sunday, February 2nd.  Freeman will begin clearing/storing empty containers at noon on February 2nd.  We ask that your booth set up is completed by 8:00 p.m.
     
  4. CAN I STAY LATE TO FINISH MY BOOTH SET UP?
    YES! Just let someone from the WWIN Team know so that we can alert security.
     
  5. WHEN WILL MY BOOTH FURNISHING BE DELIVERED?
    All booth package furnishings will be delivered to your booth in advance of exhibitor move in.  If you arrive and find that you are missing items, DON’T WAIT…alert anyone on the WWIN team, or please visit the nearest Freeman service desk.  They will get you what you need.
     
  6. HOW HIGH CAN I BUILD MY BOOTH?
    The City of Las Vegas Fire Marshal regulations requires visibility to ALL fire strobes in the facility.  These strobes are located around the perimeter of all ballrooms and in the corridors.  Obstructing these strobes is not allowed, and will be strictly enforced by the Fire Marshal.  Staying within the maximum allowable booth heights as outlined below will ensure your booth is within compliance.

    Amazon Room – 12’
    Brasilia Room – 12’
    Miranda Room – 12’
    La Palma Room – 12’
    Pavilion Room – 8’ ***
    Tropical Room – 12’

    *** There are a few locations on the perimeter of the Pavilion room where a 12’ height variance MAY be granted based on a higher strobe location.  These will only be allowed if reviewed and approved by show management (in writing) in advance of the show.  Please contact your account rep with any questions.

    The Fire Marshal will inspect every fire strobe location to confirm their visibility.  Any part of a booth display that obstructs a fire strobe will result in the Fire Marshall requiring immediate removal of the obstruction.
     
  7. WHEN/WHERE CAN I DROP OFF GARMENTS FOR MY FASHION SHOWCASE?
    Please deliver 2-3 samples that you would like to be displayed to the Janeiro Boardroom, behind registration, starting at 8:00 a.m. on Sunday, February 2nd.
     
  8. HOW MANY SAMPLES CAN I DISPLAY ON MY FASHION SHOWCASE?
    We recommend 2-3 samples per display. The display area is an 8ft high by 2ft wide section.  There are a total of 5 display hooks that run down the center of the display. We will have a trimmer onsite to ensure each Fashion Showcase is being displayed in the best way possible.
     
  9. CAN I PUT MANNEQUINS, RACKS OR ANY PART OF MY DISPLAY IN UNUSED SPACE NEAR OR AROUND MY BOOTH?
    Unfortunately, expanding beyond the boundaries of your booth space is not allowed for a number of reasons, including fire code.  This will be enforced on-site and you will be asked to remove any part of your display that falls outside of your contracted booth space.  This includes any space between the booth’s back wall/drape and the facility walls.
     
  10. WHEN CAN I DISMANTLE MY BOOTH?
    Exhibitor breakdown begins at 4:01 p.m. on February 6th.  Any exhibitor who begins to pack up their booth before that will forfeit their $200 Early Breakdown deposit.
     
  11. WHAT ARE THE SHOW DATES & HOURS?
    Monday, February 3 | 9:00 am - 8:00 pm
    Tuesday, February 4 - Wednesday, February 5 | 9:00 am - 6:00 pm
    Thursday, February 6 | 9:00 am - 4:00 pm​​
     
  12.  IS MY FREE HOTEL ROOM BOOKED FOR ME, OR DO I HAVE TO MAKE THE RESERVATION MYSELF?
    If you haven’t filled out the hotel form in your exhibitor portal, your hotel room is not booked. Click here to log into your portal in order to fill out the necessary form. Forgot your password? Email your Exhibitor Services Manager and she will retrieve it for you! Kenzie.Jones@clarionevents.com
     
  13. HOW DO I REGISTER MY BOOTH STAFF? ​​​​​​ 
    You can register your badges through your exhibitor portal. Click here to login and then click on “Badge Registration and Lead Retrieval.” Need your password? Email your Exhibitor Services Manager and she will retrieve it for you! Kenzie.Jones@clarionevents.com
     
  14.  HOW DO I ORDER LEAD RETRIEVAL?
    You can order and learn more about lead retrieval here
     
  15. I HAVE ADDITIONAL LINES THAT I WOULD LIKE TO BE LISTED IN THE SHOW GUIDE AND ONLINE. HOW DO I MAKE SURE THESE ARE LISTED?
    You can add your additional lines through your exhibitor portal. Need your password? Email your Exhibitor Services Manager and she will retrieve it for you! Kenzie.jones@clarionevents.com.